Administration Manager

Scarborough, ON

Our company is a privately owned global supplier for the color cosmetic, health and beauty, and fragrance industries. We have been supplying quality packaging since 1991.

We are deeply committed to customer service. We have structured our company on the belief that quality service builds sales. We specialize in plastic injection molding and glass components. We offer customized packaging from concept, design, and finished product. We have an extensive line of stock design packaging from lip gloss, lipstick mascara, eye liner, compacts, jars, pots, nail polish bottles, cosmetic bottles and much more.

Join us, and be the sparkle of our team!

Job Title: Administration Manager

Department: Administration

Wage Category: Annual Salary with Benefits

Working Location: Scarborough, ON M1S 4G7, Canada

Job Type: Full-time Permanent

Salary: $50,000 - $60,000 per annum

The salary range reflects the expected compensation for this position. The final offer will be determined based on a holistic assessment of the candidate’s qualifications and experience.

Job Summary:

We are seeking a hands-on and highly versatile Administration Manager to oversee the organization’s administrative operations and internal service functions. The role is responsible for ensuring efficient day-to-day operations including office administration, facilities management, corporate services, and related support functions while supporting business objectives.

Responsibilities:

• Plan, organize, direct, control, and evaluate administrative services and office operations.
• Oversee reception, mail distribution, courier services, shipping, and general office support.
• Support internal and external affairs related to administrative functions.

• Oversee office facilities, maintenance, repairs, and related services.

• Coordinate workspace planning, office renovations, relocation and facilities maintenance.
• Manage relationships with facility/building contractors, and service providers.

• Supervise and provide guidance to administrative and shipping personnels.

• Provide administrative and strategic support to the leadership team.
• Lead or coordinate special projects assigned by management.
• Act as a liaison between departments to ensure alignment and effective communication.
• Perform other duties as assigned from time to time.

Qualifications:

• Bachelor’s degree or college diploma in Business Administration, Management, or a related field (or equivalent experience).
• 5+ years of progressive experience in administration or office management.
• Previous supervisory or management experience preferred.
• Strong leadership and communication skills with ability to work effectively across all levels of the organization.
• Excellent organizational and time management abilities that can manage multiple priorities in a fast-paced environment.
• High level of professionalism and strong decision-making skills, with the ability to maintain confidentiality and exercise sound judgment.
• Knowledge of office administration and corporate services.
• Proficiency in Microsoft Office applications.
• Fluent in both English and Chinese is an asset

Preferred Qualifications (Nice to Have):

• Experience in a manufacturing environment
• Technical or facilities management background
• Familiarity with shipping operations and systems

We care for our employees:

• Convenient public transit (bus stop right outside the facility)
• On-site free parking
• On-site gym
• Employee Health Benefits
• Corporate Discount Program
• Group Retirement Saving Plan / Deferred Profit-Sharing Plan (GRSP/DPSP)

Please note: Only those selected for an interview will be contacted, and applicants who do not receive a response within a reasonable timeframe may assume their application was unsuccessful. Candidates who participate in an interview will be informed within 45 days of the interview, or the final interview if applicable, as to whether a hiring decision has been made, in accordance with Ontario legislation. 

 We sincerely thank all applicants for their interest in joining our team and look forward to the opportunity of welcoming dedicated talent to our team.

This posting represents an existing vacancy within our organization.

We affirm that our hiring process, including candidate screening, evaluation, and selection, does not involve the use of Artificial Intelligence (AI) or automated decision-making tools. 

Our company is an equal opportunity employer. We are committed to providing a workplace that is inclusive, respectful, and free from discrimination.  Accommodation is available for applicants with disabilities during all stages of the recruitment process.