Executive Assistant

Toronto, ON

Our company is a privately owned global supplier for the color cosmetic, health and beauty, and fragrance industries. We have been supplying quality packaging since 1991.

We are deeply committed to customer service. We have structured our company on the belief that quality service builds sales. We specialize in plastic injection molding and glass components. We offer customized packaging from concept, design, and finished product. We have an extensive line of stock design packaging from lip gloss, lipstick mascara, eye liner, compacts, jars, pots, nail polish bottles, cosmetic bottles and much more.

Join us, and be the part of our team!

Job Title: Executive Assistant

Department: Administration

Wage Category: Annual Salary with Benefits

Salary: $50,000 to $65,000 per annum

The salary range reflects the expected compensation for this position. The final offer will be determined based on a holistic assessment of the candidate’s qualifications and experience.

Responsibilities:

• Works closely and effectively with executive leadership to stay informed of upcoming commitments and responsibilities, following up appropriately; makes judgments and recommendations to ensure smooth day-to-day engagements
• Maintains workflow under pressure in a fast-paced, high-profile environment while responding effectively to changing priorities and direction.
• Schedules and coordinates meetings, travel arrangements, transportation services, and professional association activities.
• Provides a bridge for smooth communication between internal departments; demonstrates leadership to maintain credibility, trust and support with senior management staff
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
• Manage sensitive information with the utmost professionalism and confidentiality.
• Performs other duties as may be required

Qualifications:

• Minimum 5 years of experience in administrative support, executive support, or a corporate office environment.
• Excellent verbal and written communication skills, with the ability to manage sensitive situations and resolve conflicts professionally.
• Strong organizational and time management skills, with the ability to prioritize multiple tasks and maintain exceptional attention to detail.
• Demonstrated proactive approach to problem-solving and sound decision-making abilities.
• Highly resourceful and adaptable, with the ability to work both independently and collaboratively within a team environment.
• Proven ability to handle confidential and sensitive information with discretion and professionalism.
• Demonstrated ability to meet deadlines and achieve high-performance standards in a fast-paced environment.
• Forward-thinking mindset with a continuous focus on identifying opportunities for improvement and recommending effective solutions.
• Experience supporting internal and external communications is preferred.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Fluent in both English and Chinese is an asset

We care for our employees:

• Convenient public transit (bus stop right outside the facility)
• On-site free parking
• On-site gym
• Employee health benefits
• Corporate Discount Program
• Group Retirement Saving Plan / Deferred Profit-Sharing Plan (GRSP/DPSP)

Please note: Only those selected for an interview will be contacted, and applicants who do not receive a response within a reasonable timeframe may assume their application was unsuccessful. Candidates who participate in an interview will be informed within 45 days of the interview, or the final interview if applicable, as to whether a hiring decision has been made, in accordance with Ontario legislation. 

 We sincerely thank all applicants for their interest in joining our team and look forward to the opportunity of welcoming dedicated talent to our team.

This posting represents an existing vacancy within our organization.

We affirm that our hiring process, including candidate screening, evaluation, and selection, does not involve the use of Artificial Intelligence (AI) or automated decision-making tools. 

Our company is an equal opportunity employer. We are committed to providing a workplace that is inclusive, respectful, and free from discrimination.  Accommodation is available for applicants with disabilities during all stages of the recruitment process.